Making a Reservation

• To initiate a reservation, each participant (or one member per couple/family residing at the same address) will need to call or email us individually. When emailing to reserve your spot, we will send a link to you to complete the booking. Both these processes will allow us to ensure that each participant fully understands the nature of the trip, the specific logistics involved and ask any questions. 
• A $500 deposit for each space reserved is due at the time of booking. Once booked, we will email a trip registration packet including a confirmation letter detailing the trip dates and orientation date in writing, a link to your online guest portal containing registration forms & the Trip Details Packet. To finalize the reservation, completed registration forms are due back to us within one week of the initial phone reservation. 
• Please expect to receive your final bill about 6 months prior to your trip; the final bill for the balance of your trip fare is due no later than 5 months before your trip.  
• Please note that the detailed information including travel logistics, lodging, gear to buy, and what to pack that is provided in our Trip Detail Packets is revised annually; updated versions are available on our website under Trip Details / Trip Prep Packets and in your guest portal.

Deposits and Payments

• Deposit of $500 per person is collected at the time of booking $250 of this $500 deposit is refundable up to 5 months; $250 is non refundable immediately upon receipt. 
• The trip fare balance is due and payable at any time up until 5 months before your trip. If we are not in receipt of your balance by the balance due date, we will release your reservation and retain the entire per person deposit.